Shifts never close by themselves
The person ends it, with a reminder if it lasts longer than they usually work that day.
How it works
From your company account to the monthly report
This is how Vahetus is used day to day, step by step, with what each role does: Super Admin, Account Manager and freelancer.
Step by step
Six steps, one shared record for everyone
- Humanos Tech
We set up your company account
We create your company account with the plan you chose and the first Super Admin. Your company data is kept separate from every other company.
- Super Admin
Adds projects and people
Creates the projects, adds the Account Managers and freelancers, and assigns each freelancer their projects and manager. There is no public sign-up: only the people you add can get in. If you prefer, the Super Admin can also act as an Account Manager.
- Account Manager and freelancer
Plan the schedule together
The freelancer proposes shifts and the manager approves them, or the manager proposes a shift and the freelancer accepts or declines it. Whoever proposes never approves. The schedule is for information only: it never blocks clocking in.
- Freelancer
Clocks in online
Chooses the project, starts the shift, pauses and finishes it whenever they want, with the timer in view. The shift never closes by itself and, if it runs longer than they usually work on that weekday or past the end of their scheduled shift, Vahetus reminds them to close it.
- Account Manager
Reviews with full traceability
Sees who is on shift and compares recorded hours with the schedule. Approves or rejects adjustments requested by freelancers and, if something does not add up, flags an interval with notes and evidence. The freelancer has 14 days to appeal and the Super Admin decides.
- Your company
Gets reports ready for invoicing
Effective hours per freelancer and per project, in PDF, CSV and XML. Every report shows what was adjusted and who approved it, and the integrity chain can be verified at any time.
Always
Rules that never change
Corrections without rewriting
An approved adjustment is added as a new record and the original is kept.
Everything is recorded
Administrative and day-to-day actions go into an audit log that nobody can change.
No surveillance
Location only if the person allows it. No screenshots, no keystroke or app tracking.
Support
Help inside the system itself
Support lives inside Vahetus, not on this website: everyone finds help without leaving the app.
User manual
For everyday questions, the manual explains every feature and every role step by step.
AI assistant, coming soon
Soon an artificial intelligence assistant will answer inside the system. You will always know you are talking to an AI, as the EU AI Act requires, and if it cannot solve your question, it will hand the case to a person.
Human support by email
Our team replies by email within 48 hours on business days. On the Empresa plan support is prioritised: 24 hours on business days.
Chat, coming soon
Soon you will also be able to reach support by chat.
Shall we look at your case?
Tell us how you work and we will show you how Vahetus fits into your day to day.
Request a quote